At Vindhyan Geotechnical Services (VGS), we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our services. Please read this policy carefully. If you disagree with its terms, please discontinue use of the site.
Table of Contents
01 Information We Collect
We collect information you provide directly to us and information collected automatically when you interact with our website.
Information You Provide:
- Name, email address, phone number, and company name when you submit our contact or quote request form
- Project details, location, and service requirements you share with us
- Résumés, cover letters, and other employment-related information if you apply for a position
- Communications and correspondence you send to us via email or WhatsApp
Information Collected Automatically:
- IP address, browser type, operating system, and device information
- Pages visited, time spent on pages, and referring website
- Cookie data and similar tracking technologies (see Section 4)
02 How We Use Your Information
We use the information we collect for the following purposes:
- To respond to your inquiries and provide quotes or project proposals
- To deliver geotechnical services you have engaged us for
- To send service updates, project progress reports, and important notices
- To process job applications and communicate with candidates
- To improve our website, services, and user experience
- To comply with legal obligations and enforce our agreements
- To protect the security and integrity of our operations
We will not use your information for unsolicited marketing purposes without your explicit consent.
03 Sharing of Information
VGS does not sell, trade, or rent your personal information to third parties. We may share your information in the following limited circumstances:
- Service Providers: Trusted vendors who assist us with website hosting, analytics, and communication tools, bound by confidentiality agreements
- Legal Requirements: When required by law, court order, or governmental authority
- Business Transfers: In the event of a merger, acquisition, or sale of assets, with notice provided to you
- Safety: When we believe disclosure is necessary to prevent physical harm or financial loss
04 Cookies & Tracking
Our website uses cookies and similar tracking technologies to improve your experience. In summary:
- Essential Cookies: Required for basic website functionality
- Analytics Cookies: Help us understand how visitors use our site (e.g., Google Analytics)
- Preference Cookies: Remember your settings and preferences
You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.
05 Data Retention
We retain personal information for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.
- Contact form submissions: Retained for 3 years or until the business relationship concludes
- Project-related data: Retained for 7 years for legal and technical record-keeping purposes
- Job applications: Retained for 12 months; rejected candidates are notified and data deleted thereafter
- Website analytics data: Retained for 26 months (anonymised)
06 Your Rights
You have the following rights regarding your personal data:
- Right of Access: Request a copy of the personal data we hold about you
- Right to Rectification: Request correction of inaccurate or incomplete data
- Right to Erasure: Request deletion of your data where legally permissible
- Right to Object: Object to certain types of data processing
- Right to Portability: Receive your data in a structured, machine-readable format
- Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
To exercise any of these rights, contact us at vindhyangeotech@gmail.com. We will respond within 30 days.
07 Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These include:
- SSL/TLS encryption for data in transit
- Access controls limiting data access to authorised personnel only
- Regular security reviews and updates to our systems
- Confidentiality training for all staff handling personal data
While we employ robust safeguards, no method of internet transmission or electronic storage is 100% secure. We cannot guarantee absolute security.
08 Children's Privacy
Our website and services are intended for business and professional use and are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you believe a child has provided us with their information, please contact us immediately so we can delete it.
09 Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or operational reasons. We will notify you of significant changes by updating the "Last Updated" date at the top of this page. We encourage you to review this policy periodically.
Your continued use of our website after any changes constitutes acceptance of the updated policy.
10 Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Data Protection Officer:
- Company: Vindhyan Geotechnical Services
- Address: L/2/5 Om Shanti Nagar, Nallasopara, Palghar – 401209, Maharashtra, India
- Email: vindhyangeotech@gmail.com
- Phone: +91 98341 18628